Can i automatically forward emails in outlook

Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? With automatic inbox rules, you can collect e-mails into one mailbox for a better overview. In day-to-day work, incoming messages from customers or clients are often relevant not only for the owner of an e-mail account, but also for colleagues or superiors.

Automatic forwarding ensures that important information is available to all participants without delay. Forwarding by e-mail is also useful in the event of absence.

If messages from customers or business partners are received during holiday periods, forwarding them to a holiday replacement is recommended. The rules wizard offers you a selection of pre-selected inbox rules for sorting messages. Alternatively, you can also create your own rule. With Microsoft Outlook, you can link inbox rules to conditions as required. For example, a rule could only be applied if the message comes from a specific sender marked as confidential or if it contains previously defined keywords.

If you do not select a condition, Outlook will confirm that the rule applies to all incoming messages. As an alternative to forwarding, rules for redirecting messages and various sorting functions can be selected. As an alternative to a single e-mail account, you can also select a distribution list as a forwarding destination. In this case, incoming messages are forwarded to all persons in the distribution list.

Step 8 : If necessary, select exceptions for the inbox rule. Exceptions are subject to conditions, as are rules. If an incoming message meets the condition selected for the exception, the action selected is not applied to this message. The setup for the inbox rules opens. Unlike Microsoft, macOS does not guide you through the configuration process for inbox rules step by step. Instead, create the rule you want by selecting what you want from different drop-down menus in the same window.

Existing rules can be edited with a double-click. If you want to delete a rule, select it and click on the minus symbol at the bottom of the dialog box. How to set up e-mail forwarding — Outlook on the web Outlook on the web formerly Outlook Web Access, OWA for short is a Microsoft service that allows you to access your Outlook mailboxes from any web browser. Step 6: Name the rule.

Give your inbox rule a name which makes sense. Outlook on the web offers the possibility to link incoming mail rules to various conditions.

With Outlook on the web, you can forward messages as an e-mail or as an e-mail attachment. You can also set up e-mail redirecting. Select another action if required. Knowledge Base. Forwarding or redirecting email messages for Outlook users By using a rule, any received e-mail messages that match conditions specified in the rule can be automatically forwarded or redirected to another e-mail account.

Messages that are forwarded will appear to be forwarded from you, while messages that are redirected will appear to come from the original sender Note : Redirection requires you to use a Microsoft Exchange Server account.

This article describes how to: Automatically forward incoming messages to another account. Automatically redirect incoming messages to another account. Pre-requisites It is assumed that the user is familiar with the Outlook, and has the application open.

Automatically forward incoming messages to another account Use this method if you want to forward a copy of messages to someone else. To automatically forward incoming messages to another account, proceed as follows. The Account Information page opens. Click, Manage Rules and Alerts. The Rules and Alerts page opens. At the top left hand corner of the E-mail Rules tab, click, New Rule.

The Rules Wizard opens. Under, Start from a blank rule , click, Apply rule on messages I receive , and then click Next. Which condition s do you want to check? Step 1: Select condition s , appears. Tick the check box next to each condition that you want the incoming message to match. Under, Step 2: Edit the rule description , click the underlined value that corresponds to the condition you have selected in Step 1, and then select or type the necessary information for the condition.

For example: to automatically forward every message you receive from Joe Bloggs, then: Under Step 1: Select condition s , tick the, from people or public group , check box. Under Step 2: Edit the rule description , click, people or public group. A Rule Address book opens. In the address list, double-click Joe's name, and then click OK. Click Next.